Table numbers

Print a large number or name sign for each table in your seating chart. How it works

Keep on this device

Check it to find your list here next time. Don’t use it on a shared computer.

Not saved yet: closing or reloading this page loses your list.

How saving works

Off: your list is only in this tab. Closing or reloading the tab loses it.
On: your list is saved in this browser only, so it’s here next time you open this page. Clearing browser data still deletes it, so download a backup too.
Unchecking deletes the saved copy from this browser. Don’t use it on a shared computer.
The guest list, seating chart, place cards, table numbers and meal count pages share this one list. The budget, checklist, timeline and vendor tools each have their own Keep box and backup.
Undo works until you reload or leave this page.

Event

Guests’ replies, seating, prints and counts below are for this event.

No guests yet. Add them one by one, import a spreadsheet, or look around with a made-up list first.

This is the made-up sample list. Remove it when you’re ready to enter your own guests.

Add a guest

Name

Household

New household name

Age group

A household is everyone on one invitation, like a couple or a family. It isn’t a table.

Guest list

Search guests

Show

Edit guest

Name on cards and signs

A plus-one may stay without a name until you know it.

Sort name

Used for alphabetical order, e.g. “Kim Alex”. Leave it empty to sort by the last word of the name (“Grace Kowalski” under K).

Household

New household name

Age group

Seat and meal Needs a seat Needs a meal

Meal choice

Add meal choices in Import & backup → Settings.

This guest isn’t invited to this event. Invite them from the list to set a seat and a meal.

Invited to

Each event keeps its own reply. Seat and meal above are for the event shown now.

Contact details (private, never printed on guest-facing items)

Phone

Dietary note (sensitive health information)

Only printed on the caterer detail sheet, and only if you choose to print it.

Private notes

Never printed.

Who hasn’t replied

Everyone invited to this event whose reply is still “No reply yet”, grouped by household — for a call or a message from your own phone. Nothing is sent from this page.

Contact details (private) Include email addresses (private) Include phone numbers (private)

Off by default and not remembered. They’re shown, copied and printed only while checked.

Made on this device. Nothing is uploaded.

Printable list

Paper

Households and addresses

A household is who shares one invitation. Edit its name, the name on envelopes and its mailing address here.

Addresses are private: they appear only on address labels and, if you choose, the guest list CSV.

Only households without an address

Edit household

Household name

Shown on your invitation lists, e.g. “Kim household”.

Name on envelopes

As you want it printed, e.g. ‘Alex & Sam Kim’. Nothing is added automatically.

Mailing address (private)

Addresses are private: they appear only on address labels and, if you choose, the guest list CSV. Households get an address label only when line 1 or line 2 is filled in.

Address line 1

Address line 2 (optional)

City or town

Region or state

Postal code

Country

Invitations and envelopes

One invitation per household, not per person. Adult children can get their own. Spares are your choice — no number is suggested.

How many to order

Spare invitations

For mistakes, late additions and keepsakes. Whole number, 0 or more.

Households

Invitation list (CSV)

Household names and invitation counts, made on this device. Nothing is uploaded.

Include addresses (private: only for addressing envelopes)

Thank-you notes

Keep track of who to thank, per household. Only the status and the date the note went out are kept — no gift descriptions, no amounts.

Show households

Thank-you list (CSV)

Every household with its status and date, made on this device. Nothing is uploaded.

Choose guests

Guests to show

Find a guest to seat

To move someone who already has a seat: show “Has a seat”, search the name, pick the new table and press Assign.

Select all shown

Table

Tables

Add tables

How many

Seats per table

Shape

Name starts with

First number

No tables yet. Add tables to start seating guests.

Seating preferences

Optional reminders for two guests of this event. They only show a note when they aren’t met — they never block a seat or move anyone, and no reasons are kept.

Find the first guest

First guest

Find the second guest

Second guest

Preference Prefer at the same table Prefer at different tables

No seating preferences yet.

Room layout

Planning picture only — not a capacity or safety check. Your venue decides where tables may go.

Table to move

Rental counts

Counted from the tables of the event you are working on. Counts only: no linen sizes, no venue capacity — check those with your rental company and venue.

Spare chairs

Your own number — none is suggested. Kept on this page only: not saved with your list and not in the backup.

Counts only, made on this device. Nothing is uploaded.

Choose an output Seating signA sign with every name and table (A–Z or by table). Guests read the title “Seating chart”, or your event’s name if you gave it one; type your own under Title. Place cardsOne card per guest, set at their seat. Escort cardsName and table, set out at the entrance. Table numbersOne sign per table. Caterer sheetMeal counts per table for your caterer. Room layoutA sketch of where the tables go. Not to scale and not a safety plan. Address labelsEach household’s address on label sheets for your envelopes, plus return-address labels. Private.

Or scroll down for the options, the checks and the preview.

Options

Paper Paper sizes offered: Letter, A4, A5, A3, Legal, Tabloid. Use the size that is in your printer’s tray; most home printers take Letter and A4 (often also A5 and Legal). A3 and Tabloid need a large-format printer or a print shop.

Need a poster? The PDF is vector, so a print shop can scale the Tabloid or A3 PDF up to 18 × 24 in or 24 × 36 in and it stays sharp.

Lettering

Modern (sans serif) Classic (serif)

Classic sets the text in a serif typeface (Times). If a name has letters Times cannot print, such as Ł or Greek letters, the whole file keeps the modern typeface and “Before you print” says so.

Orientation

Portrait Landscape

Order

A–Z by last name By table

Title Leave empty to use your event’s name, or “Seating chart” if you have not named the event.

Subtitle (optional)

Card style

Tent (folds and stands) Flat

Name on both sides of the tent card

Order of the cards

By table, then name A–Z by last name

Card size

Standard (3.5 × 2 in) Large (4.25 × 2.75 in)

Show the table on the card Include the meal choice Visible to guests: anyone at the table can read it.

Which guests

Seated guests Everyone attending (also guests without a table yet)

Layout Only tables with guests

Add pages with each guest’s name and meal

Include dietary notes (sensitive) Dietary notes are health information. Check this only for the copy you hand to the caterer.

Show guest names

Print at 100% (“Actual size”, no “Fit to page”) and use the paper size of your label sheet. Print an outline test page on plain paper first.

Labels to print

Guest addresses (one label per household) Return address (a full sheet)

Label sheet Sheets are named by label size. Product numbers are only examples of sheets with the same layout: check the size and the number of labels on your pack.

Which households

Households with someone invited to this event Every household on the list

City and postal code The country prints in capitals on the last line when it is filled in. In the UK layout the city or town prints in capitals too.

Return address Not saved: it is kept only while this page is open. Type it the way it goes on the envelope, one line per line (up to 6).

Start at label

Test page: outline every label on the first sheet Print this on plain paper first and hold it against a label sheet, against the light, to check that everything lines up.

Names on envelopes

The first line is the household name, or the name on envelopes you type below — exactly as typed. No titles such as “Mr.” or “Mrs.” are added. Leave a box empty to use the household name. Saved with your list; Undo works as everywhere.

No household on these labels yet.

Households without an address (no label)

Add their addresses in Guests → “Households and addresses”, or import them with the address columns of a CSV file.

Nothing to print yet

Before you print

The preview, PDF and Print then show only these cards. Take out the old cards listed under “Before you print”.

When printing, set the scale to “Actual size” (100%) and turn off “Fit to page” so sizes stay exact.

Print tips

Print at 100% (“Actual size”) and turn off “Fit to page”. In Chrome and Edge: More settings → Scale. In Safari on a Mac: Show Details → Scale.
Measure the 50 mm line (1.97 in, just under 2 in) on a printed card sheet. If it is shorter or longer, the scale was changed.
On a phone, the print dialog often cannot set the scale: download the PDF and print it from a computer.
For cards, use matte card stock your printer accepts (often around 200–250 g/m² or 65–80 lb cover). Print one test page on plain paper first.

Import
Settings
Spreadsheet (CSV)
Backup
Start over

Import a guest list (CSV)

Save your spreadsheet as CSV first (Excel: File → Save As → “CSV UTF-8”; Google Sheets: File → Download → CSV). The file is read on this device only; nothing is uploaded. Nothing changes in your list until you confirm the import.

Open a .csv file or drop it here. Up to 2 MB and 5,000 rows.

Check accents: this file may not be UTF-8. If names look wrong (for example “JosÃ©”), save the file again as “CSV UTF-8” and open it again.

Cells are separated by

Row with the column titles

Preview (first 5 rows)

Wide files scroll sideways inside this box.

Match your columns

Choose what each column holds. Suggestions are marked “suggested”; check them.

What will be imported

Import dietary notes (sensitive health information)

Off: the dietary column is not imported. On: notes are stored with the list and dietary notes are turned on in Settings.

Your list already has guests. How should these guests be added?

Add as new guests (never merged with existing guests, even with the same name) Replace my current list

No guest rows were found below the column titles.

I checked the file layout warning above; import anyway

Settings

Events

One event is enough for most weddings. Add another when part of the day has its own guest list, replies or seating — for example a ceremony and a reception. Each event keeps its own replies, tables, seats, vendor meals and prints; choose the one you work on in “Event” above the counts.

Optional. Stored as the calendar date you pick.

Add an event

Event name

Date

Use your own name for it, e.g. “Ceremony”, “Dinner” or “After party”.

Start from

Guest list

Copy the tables too (nobody is seated yet)

The couple

Optional labels for the two of you.

Partner 1

Partner 2

Meal choices

No meal choices yet.

New meal choice

Merge two meal choices

For spellings of the same meal, e.g. “Veg” and “Vegetarian”. Guests and vendor meals with the first choice get the second one, and the first is removed. You can undo this.

Merge

into

Vendor meals

Meals for photographers, musicians, planners… They count in meal totals, never as guests.

No vendor meals yet.

Add vendor meals

Who

Meal choice

Number of meals

Dietary notes

Record dietary and allergy notes

Dietary and allergy notes are health information. They stay in this tab’s memory; they are saved in this browser only if you check “Keep on this device”. They are never printed on guest-facing items and appear only on the caterer detail sheet when you choose.

Extra columns from imports

Columns you chose to keep when importing a file. They are stored with your list and in backups, but not shown anywhere else in the app. Remove any you don’t need, especially private information.

No extra columns are stored.

Guest list as a spreadsheet (CSV)

A spreadsheet copy of everyone invited to this event, with replies, meals and tables, to read, print or share. Choose what else to include:

The file holds only the event selected in “Event” above the counts. To get another event’s list, select that event first.

This file is a spreadsheet copy, not a full copy: it leaves out other events, table shapes, seats and room layout, vendor meals, invitation and thank-you planning, and any contact details or notes you do not include. Opening it here again with “Replace my current list” removes those. The backup below is the full copy.

Include contact details (email, phone, address) Include dietary notes

Turn on dietary notes in Settings to include them.

Include extra columns from imports Include private notes

Backup and restore

A backup file keeps everything in this workspace: guests, replies, meals, tables and seats, events and settings. Open it here with “Restore a backup” to get it all back, on this computer or another one. Keep it somewhere safe, for example in your email or cloud storage.

Each planner page has its own backup and its own “Keep on this device” box. This backup holds only the guest list workspace. Download the budget, checklist, day timeline and vendor comparison backups on those pages.

Download a backup

The backup contains your whole list, including contact details and notes. Anyone with the file can read it.

Restore a backup

Choose a backup file or drop it here. Named “wedding-workspace-backup-…”, up to 5 MB.

You are asked before your current list is replaced, and you can undo it.

Unreadable saved data

The list saved in this browser couldn’t be read. It wasn’t changed or deleted. Restore a backup above, or discard the unreadable data so this browser can save your list again.

About storage

Your list lives only in this browser tab until you check “Keep on this device”. Then it is saved in this browser on this device.

Browser storage can be cleared by you, by cleaning tools or by the browser itself when space runs low.
Private or incognito windows forget everything when they close.
Other devices and other browsers don’t see the list.
Nothing is sent to a server. Download a backup regularly and keep it somewhere safe.

Start over

Empty this list to begin again, for example after trying the sample list. Your event names and dates, your names and the Keep setting stay.

Start over?

This removes all guests, households, tables, seats, replies, meal choices, vendor meals, seating preferences and print records. Your event names and dates, your names and the Keep setting stay. Download a backup first if you might want this list again. You can undo this until you reload or leave this page.

Leave this page?

Everything on this page runs in your browser. Nothing you type or open is sent to our servers.